Contracts Coordinator

*Dorvin D.
Leis Co.
, Inc.
(DDL) *is actively seeking candidates to join our team.
Established in 1967, we are Hawaii's largest mechanical contractor and we provide robust benefits and opportunities.
Joining our ‘ohana provides access to exciting and diverse assignments on various islands, as well as long-term potential for growth and advancement.
*Benefits* * Paid health insurance for entire family * Employer 401(K) contributions with NO employee contributions required * 10 holiday’s a year * Vacation * Sick leave * Competitive wages *Position Description* The Contracts Specialist is responsible for managing the contracting process for DDL and ensuring the collection, completion, organization and accuracy of new construction and service contracts.
The position also manages all insurance-related activities, all subcontractor invoicing and insurance management, as well as provide support to Accounting as necessary.
*Position Requirements* *Skills/Requirements:* * Serves as the point person to internal and external customers for review and administration of new construction and service contracts issued to DDL.
* Coordinates the contract intake and review process with key stakeholders including Preconstruction Services, CFO, Project Manager/Project Executive, and any other external reviewer.
* Gather information and manage deadlines and deliverables.
* Track projects without contracts and ensure all insurance and reporting requirements have been mitigated until contract has been finalized.
* Oversee and manage Subcontractor insurance and payment processes- audit projects to ensure Subcontractors are maintaining correct insurance coverage and have all Lien Releases in place before finalizing payments.
* Engage Project Managers and Service Managers in Subcontractor invoice review process.
* Oversee and manage annual insurance audits, insurance renewals, COI requests, OCIP/CCIP enrollments and tracking.
* Engage stakeholders involved in the process timely and accurately deliver information to Broker and Captive.
* Manage bond requests, tracking, and reporting * Develop standards for contracts, including presentation of general language and provisions.
* Assist CFO in insurance claims process, including maintaining logs, ensuring notices have been tendered, assist with compiling financial elements and supporting documentation.
_The role may also provide day-to-day document management, claim avoidance assistance, process development, litigation/claim support, and misc.
contract assistance as requested.
_ *Skills Required:* * Excellent time management, organization, and prioritization skills.
* Ability to demonstrate sound judgment even in ambiguous situations.
* Ability to work independently while being able to contribute successfully to cross-functional teams.
* Ability to manage multiple projects at once, follow through and meet deadlines.
* Strong written and oral communication skills.
* Maintain the highest levels of confidentiality and discretion.
* Strong reading comprehension skills.
* Strong analytical skills.
*Other Criteria:* * Experience routing, coordinating, organizing contracts in a large organization required.
* Construction contract experience a plus.
* Insurance management and compliance experience a plus.
* Experience with FAR a plus.
* Experience with construction claims and litigation a plus.
* MEP and/or subcontractor experience a plus.
Pay commensurate with experience.
* MISSON, VISION, CORE VALUES: Working at Dorvin D.
Leis co.
, Inc.
all employees need to understand and align with our Mission, Vision, and Core Values.
* *Mission:* Strive to be the *_premier mechanical contractor_* with a focus on *_quality, design, performance_*, and *_customer service_* in our marketplaces.
* *Vision*: Be the *_first choice_* to build Hawaii, remain the *_industry leader_* in our region, and be an organization that our co-workers, customers, and community *_believe in_*.
* *Core Values*: *_Employees_, _families_*, and *_community_*, maintained through *_excellence _*in customer service *Equal Opportunity Employer* DDL is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Job Type: Full-time Pay: $75,000.
00 - $120,000.
00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Vision insurance Schedule: * 8 hour shift * Monday to Friday Ability to Relocate: * Kahului, HI 96732: Relocate before starting work (Required) Work Location: In person