VANGUARD CENTER OF HPC INFO SYSTEM EXECUTIVE ADMINISTRATOR – ID# 223778

*VANGUARD CENTER OF HPC INFORMATION SYSTEM EXECUTIVE ADMINISTRATOR – ID# 223778.
* *CLOSING DATE: November 21, 2023, or until filled.
Applications received after this deadline may be considered only if the position is not filled or up to the date a selection has been approved by the RCUH (whichever comes first).
* *INQUIRIES: Victoria Burkley 808-657-9008 (Maui).
* _*Please apply directly on the RCUH website to be considered for the position.
*_ Regular, Full-Time, RCUH Non-Civil Service position with the Maui High Performance Computing Center (MHPCC), Department of Defense High Performance Computing Modernization Program’s “_Vanguard Center for High Performance Computing”_, located at the Maui Research and Technology Park (MRTP) in Maui, Hawai‘i.
This position will conduct research under the University of Hawai‘i Applied Research Laboratory (ARL) Task Orders.
Telework (from employee’s residence city and state) may be permissible subject to review and approval by Principal Investigator and RCUH.
Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws.
*MONTHLY SALARY RANGE:* $7,000 - $9,000/Mon.
*DUTIES: *Manages and coordinates the schedules for the VCHPC Executive Director and Directors.
Budgets and coordinates travel arrangements.
Works with the VCHPC Executive Director and Directors to ensure that deliverables and action items are completed in a timely manner.
When designated by the VCHPC Executive Director, may serve as "Administrator-in-Charge" for administrative related items during the absence of the VCHPC Executive Director and Directors.
Provides administrative assistance, such as writing and editing e-mails, drafting memos, and prepares communications on behalf of the VCHPC Executive Director and Directors.
Reviews materials, reports, and other communications relating to general administrative matters.
Responsible for Directors’ events and scheduling logistics, which includes but is not limited to ensuring all required equipment, supplies, transportation, presentation materials, and attendees arrive to and from the event.
Responsible for recording meeting minutes and filing accordingly.
Answers and responds to phone calls, communicates messages and information to the Directors.
Monitors the current electronic filing and database system and look for ways to improve current systems.
Oversees the Administrative Support Assistant and student assistant.
*PRIMARY QUALIFICATIONS:* *EDUCATION* Bachelor's Degree from an accredited four (4) year college or university in public or business administration, economics, political science, or a related field.
(Associate’s Degree from an accredited community college and two (2) years of experience or High School Diploma or G.
E.
D.
equivalent and three to four (3-4) years of related administrative work experience sufficient to provide skills, perform job duties may substitute for a Bachelor’s Degree.
).
*EXPERIENCE* Three to five (3-5) years of responsible administrative experience in a business organization or government agency.
*KNOWLEDGE* Knowledge of principles and practices of public administration; principles and practices of public relations; principles and techniques in writing informational material; techniques used in preparing and editing copy for printing.
*ABILITIES & SKILLS* Must be a U.
S.
Citizen, a requirement of the Government security investigation to meet eligibility requirements for access to classified information.
Ability to handle multiple tasks and have excellent organizational skills.
Ability to grasp complex issues quickly and achieve solutions to complex problems in context of institutional policies and procedures.
Ability to utilize personal computer and Microsoft Office.
Ability to work effectively with diverse groups of people.
Ability to effectively conduct work remotely (e.
g.
, telework) as applicable.
Post Offer/Employment Condition: Must be able to obtain and maintain a security clearance based on a tier-3 background investigation to access classified information.
Must be able to complete the UH Information Security Awareness Training (ISAT) within two (2) weeks from date of hire, and re-certify every twelve (12) months.
*PHYSICAL/MEDICAL DEMANDS* Ability to lift and carry up to thirty (30) pounds unassisted from ground level while in a standing position.
Ability to perform repetitive keyboard entry for twenty to forty (20-40) hours per week.
Ability to listen and speak clearly on all communications devices.
*POLICY/REGULATORY REQUIREMENT* As a condition of employment, employee will be subject to all applicable RCUH policies, procedures, and trainings and, as applicable, subject to University of Hawai‘i's and/or business entity's policies, procedures, and trainings.
Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.
).
*SECONDARY QUALIFICATIONS:* Additional years of experience working as a responsible administrative assistant in a business organization or government agency.
Knowledge of UH and RCUH policies and procedures.
Knowledge of DoD contracts, grants, and classified systems security practices and procedures.
*APPLICATION REQUIREMENTS:* Please go to www.
rcuh.
comand click on “Job Postings.
” You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s).
All online applications must be submitted/received by the closing date (11:59 P.
M.
Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting.
If you do not have access to our system and the closing date is imminent, you may send additional documents to rcuh\_recruitment@rcuh.
com.
If you have questions on the application process and/or need assistance, please call (808)956-7262.
Please visit https://www.
rcuh.
com/document-library/3-000/benefits/rcuh-benefits-at-a-glance/for more information on RCUH’s Benefits for eligible employees.
_RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University of Hawai‘i.
_ _We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law_.
Job Type: Full-time Pay: $7,000.
00 - $9,000.
00 per month Work Location: In person