Administative Assistant

Youth Shelter Administrative Assistant If you are looking for work that will allow you to: * Contribute to youth and our community in meaningful and positive ways * Actively participate in a positive, supportive work environment * Support an organization with your appreciated talents and abilities We encourage you to apply for our Youth Shelter Administrative Assistant position Responsibilities include: * Coordinating staff schedules to ensure adequate staffing levels for all positions and all shifts HR * Coordinating hiring and onboarding logistics for shelter staff and volunteers * Creating meeting agendas and minutes * Coordinating food purchasing, storage and supervising meal preparation * Arrange transportation for youth and transport as needed * Maintaining vehicle fleet * Scheduling and ordering resources required for continued shelter operations * Scheduling and record keeping of meetings with key stakeholders and staff * Oversee recordkeeping in Shelter tracking system to ensure that all staff are accurately recording what is needed for compliance and effective operations * Oversee all forms, applications and systems to ensure that all is in compliance with all necessary policies, procedures, agency and legal requirements * Track key performance metrics and report to Executive Director * Maintain inventory and logs of needed supplies and equipment and coordinate & assist staff in ordering and resupply as needed * Coordinate and execute logistical requirements for on-site and off-site programs and activities (in conjunction with Director: Programs and Training) * Manage maintenance of shelter facility and equipment * on call for staff/youth needs * staff and youth support * other tasks as needed We are looking for someone with: * Strong organizational skills * Proficiency with applicable software applications (and ability to quickly learn and be proficient in new applications) * Ability to multitask * A desire to support youth growth and development.
* Ability to learn and practice nonviolent communication and restorative justice practices in a trauma-informed manner * Ability to build rapport and communicate effectively with a wide range of individuals * Two or more years of experience working in a similar office/shelter management and/or administrative role * Experience in handling difficult personalities with grace and empathy * Ability to pass state and federal background checks submitted to and approved by the State of Hawaii Department of Human Services * Ability to acquire and maintain a Food Handlers Certification * Baccalaureate degree or equivalent work experience Compensation: Market value Job Type: Full-time Pay: $20.
00 - $30.
00 per hour Benefits: * 401(k) * Flexible schedule * Health insurance * Paid time off * Professional development assistance Schedule: * 8 hour shift * Weekends as needed Education: * Bachelor's (Required) License/Certification: * CPR Certification (Required) Work Location: Hybrid remote in Wailuku, HI 96793