Role and Responsibilities
*I.
Front Desk operations:*
* Manage incoming/outgoing front office transactions daily, such as:
* Greet and address visitors/clients upon arrival
* Answer mainline and re-direct callers to respective extension
* Check main voicemail daily and forward accordingly
* Open and distribute mail daily
* Scheduling FedEx pickups & placing service calls upon request, etc.
* Maintain conference room calendar and update the whiteboard weekly
* Log/distribute incoming faxes throughout the day
· Operates office equipment (copier, printer, typewriter, calculator, scan, etc.
)
* File documents weekly
*II.
Standard Administrative Tasks:*
* Support assigned Management Executives in all aspects of Administration; such as
· Process/File all applicable association registrations
· Prepare mailings for Board communications to ownership, individual owner compliance, annual meetings, budgets, etc.
,
· Attend association annual meetings as assigned
· Maintain project working files/archive periodically, Board rosters, reference binders, etc.
· Tracks numerous documents such as insurance, audit, minutes, financial distribution, and various reports.
· Expected to back up other Administrative team member’s during PTO
· Performs other work-related duties as assigned.
Qualifications and Education Requirements
· Ability to read, write, speak, and understand English well.
· Three (3) years’ experience in a professional office environment or secretarial experience.
· Be able to multi-task and well-organized to manage workload for better efficiencies.
· Coursework in secretarial science through a high school or community college.
· Ability to type 55 WPM.
· Proficient in Microsoft Word and Excel programs.
· MUST currently reside in Hawaii
Job Type: Full-time
Pay: $18.
00 - $20.
00 per hour
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Retirement plan
* Vision insurance
Schedule:
* 8 hour shift
Work Location: In person
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