Accounting Coordinator

Live Your Passion.
Add Your Magic.
At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life.
We have built a culture that leads with the important notion we live by every day; do what you love.
If this resonates with you, we look forward to receiving your application.
We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants.
Please discuss with our hiring managers during our selection processes.
If you are an internal applicant, please log into Workday and apply for your application to be considered.
Please Click Here to apply internally.
ESSENTIAL FUNCTIONS Support the Accounting Manager and Controller and complete Accounts Receivable tasks within all but not limited to areas of collections and billing.
You will also be the general cashier in charge of issuing and tracking internal house funds, vaults and contracts associated as such.
We are looking for a highly-skilled, detail-oriented accounting coordinator who excels at multitasking.
The accounting coordinator will act as a point of contact between the different parts of the accounting department, other departments within the resort, including accounts receivable and external parties, such as guests.
You may handle bookkeeping, assist in audits, and resolve discrepancies.
You should be analytical, collaborative, and trustworthy.
To succeed as an accounting coordinator, you should be ethical, thorough, and attentive with excellent verbal and written communication skills.
Job Responsibilities: Ensure accurate and timely billing.
Builds, monitors, and processes monthly credit card payments of various house accounts.
Clears guest ledger of open folios within Corporate guidelines.
Calculate and post discounted folio journal entries and reconcile corresponding balance sheet.
Process and bill-out Wholesale Travel invoices as well as billing-out other various AR invoices.
Applying check payments to AR, Advance deposits or miscellaneous invoices.
Assist in guest disputes.
Monitor and clear miscellaneous transactions.
Assist the Catering team with Groups, including attendee account set-up/routing, Group master account maintenance/billing, coordination and completion of the Group package of charges as well as collecting Group deposits and or processing payments.
Reconciling and monitoring Sertifi transactions and assisting in posting Sertifi charges when needed.
Assist the corporate audit team with daily auditing items including, but not limited to, house charges, employee end of day paperwork, compiling and routing EC daily approval packets, etc.
And other miscellaneous accounting items that may come up.
Collects remittance envelopes with security officer and counts monies received from safe drop box, verifying that the envelopes tally with what is recorded on log sheet.
Balances cash, prepare and process daily bank deposits in accordance with hotel’s standards and meets with Loomis on a weekly basis for bank deposit pickup.
Role is to maintain an adequate supply of change to provide for change requests and petty cash reimbursements.
Reviews and verifies accuracy of petty cash charges and assigns appropriate general ledger coding for payment.
Records daily bank deposit journals in GP, maintain the Cash Receipt Journal spreadsheet, and reconciles balance sheet account.
Maintains current house bank agreements as well as completes bank audits for all issued employee banks with another Accounting associate on a monthly basis.
Prepares cash short/over reports on a daily, monthly, and yearly basis and advises management on material variances in accordance with the Standard Operating Procedures.
Other: Work schedule is Monday through Friday, from 8:30am to 4:30pm unless needed for Month End or other timely deadlines on weekends.
Regular attendance is essential to the successful performance of this position.
Irregular attendance will be subject to disciplinary action, up to and including termination of employment.
Due to the fluctuation in business levels in the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the Resort.
In addition, attendance is required at all scheduled training sessions and meetings.
Upon employment, all employees are required to fully comply with company rules and regulations for the safe and effective operation of the Resort’s facilities.
Employees who violate Resort rules and regulations will be subject to disciplinary action, up to and including termination of employment.
SUPPORTIVE FUNCTIONS In addition, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the Resort: Provide training to department managers and associates discrepancies.
Additional duties as necessary and assigned.
SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities: Must be able to speak, read, write and understand the primary language(s) used in the workplace.
Must be able to read and write to facilitate the communication process.
Requires good communication skills, both verbal and written.
Requires excellent phone etiquette.
Must possess basic computational ability.
Must possess basic computer skills.
Must possess basic Excel skills.
Ability to solve problems and make rational decisions.
Physical Demands Most work tasks are performed indoors.
Temperature generally is moderate and controlled by Resort environmental systems.
This is not a remote position.
Must be able to exert well-paced ability to reach different outlets and other departments of the Resort on a timely basis.
Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
Talking and listening occur continuously in the process of communicating with internal and external guests.
Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
Requires manual dexterity to use and operate all necessary equipment.
Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, safe dials, dolly and other office equipment as needed.
QUALIFICATION STANDARDS Education High school or equivalent education required.
Bachelor’s Degree preferred.
Experience Previous experience in Accounts Receivable preferred.
Licenses or Certificates Not applicable.
Grooming All employees must maintain a neat, clean and well-groomed appearance per Montage standards.
This description is intended to indicate the typical kinds of tasks and levels of difficulty that are required of positions given this title.
This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.
It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision.
The pay scale* for Accounting Coordinator starts at $30.
72.
*The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position.
In the United States we are proud to be an EEO employer M/F/D/V.
We maintain a drug-free workplace and perform pre-employment substance abuse testing.